Freedom of Information Act (FOIA) Policy
Fairview Heights Public Library
I. A brief description of our public body is as follows:
The Fairview Heights Public Library aims to offer its citizens an opportunity to learn, enjoy and experience the world through access to a wide variety of materials, programs and services.
A. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
B. An organizational chart is attached below.
C. The total amount of our operating budget for FY 20-21 is: 575,928.00
Funding sources are general revenue from the City of Fairview Heights (sales tax rebates), state and federal grants, fines, charges, and donations. We do not levy for library services. In kind services are not included in the total above.
D. The office is located at this address: 10017 Bunkum Rd, Fairview Heights, IL 62208
E. We have approximately the following number of persons employed:
1. Full-time 3
2. Part-time 8
F. The following organization exercises control over our policies and procedures: The Fairview Heights Public Library Board of Library Trustees, which meets monthly on the third Thursday of each month, 7:00 p.m., at the library. We do not meet in the months of July or December
Its members are referenced on the link entitled List of Board Trustee and Committees
G. We are required to report and be answerable for our operations to:
Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library; and various other staff.
II. You may request the information and the records available to the public in the following manner:
A. Use request form attached below.
B. Your request should be directed to the following individual: Library Director.
C. You must indicate whether you have a “commercial purpose” in your request.
D. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
E. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
There is a $1.00 charge for each certification of records.
There is no charge for the first fifty (50) pages of black and white text either letter or legal size;
There is a $.15 per page charge for copied records in excess of 50 pages;
The actual copying cost of color copies and other sized copies will be charged.
F. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
G. The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
I. The place and times where the records will be available are as follows:
Monday-Friday, 10:00 a.m. to 5:00 p.m.
Fairview Heights Public Library, Administrative Offices
10017 Bunkum Rd., Fairview Heights, IL 62208
Certain types of information maintained by the library are exempt from inspection and copying pursuant to statute. However, the following types or categories of records are maintained under our control:
A. Monthly Financial Statements
B. Budget and Appropriation Ordinances
C. Operating Budgets
D. Minutes of the Board of Library Trustees
E. Library Policies, including Materials Selection
F. Adopted Ordinances and Resolutions of the Board
G. Annual Reports to the Illinois State Library